NWR1 2006 Conference Minutes

American Institute of Parliamentarians
Northwest Region 1 Biennial Conference May 13, 2006
Minutes

Minutes of the Conference Business Meeting

Recess for Lunch

Attachment:

1 – Attendees
2 – Standing Rules as Presented and adopted
3 – Agenda
4 – Bylaws Amendments
5 – Chapter Reports
6 – Resolution as adopted

Attachment 1 – Attendees

Members

1.    Raynola F. Blackshear
2.    Kevin Connelly
3.    Donna El-Din
4.    Barbara Hostutler
5.    Robbie Jackson
6.    K. Ann McCartney
7.    Paul McClintock
8.    John McLaughlin
9.    Don Peters
10.    Barbara Pugh
11.    Stan Sturges
12.    Grace Vera
13.    Roger Wells
14.    Weldon L. Merritt

Guests

1.    Freda McKeen

Attachment 2 – Conference Standing Rules (as amended and adopted)

1.    Region 1 members and guests shall register with the Registration / Credentials Committee.
2.    A Quorum shall be 10 NRW-1 members registered and entitled to vote.
3.    Only NWR-1 members shall be entitled to make motions, debate and vote.
4.    Members wishing to speak shall rse and address the chair, giving their name, chapter association or member-at-large status.
5.    Speeches and debate shall be limited to no more than two (2) minutes for each member on each motion unless otherwise authorized by the assembly.
6.    Debate on each bylaw article shall be limited to 10 minutes total unless otherwise authorized by the assembly.
7.    Following the report on the nominating committee, nominations for Governor, Lieutenant Governor, Secretary and Treasurer shall be made from the floor and election shall be by ballot unless there is only one nominee for the office.  There being only one candidate for any given office that office may be viva voce.
8.    Nominations for Nominating Committee shall be made from the floor and election shall be by ballot unless the numbers of nominees do not exceed the number to be elected, in which case, the vote may be viva voce.  (If the bylaw revision change in nominating committee is adopted this rule shall be null and void).
9.    The Election / Tellers Committee, appointed by the Regional Governor, shall act as tellers for the counting of votes.  All written ballots shall be given to the Secretary who will destroy them after final adjournment.  
10.    The governor shall appoint a Minutes Approval Committee of three members who shall approve the minutes of the conference.
11.    The rules contained in the current edition of Robert’s Rules of Order Newly Revised, shall govern the conference in all cases to which they are not inconsistent with the Bylaws of Region 1 and these Standing Rules.
12.    Pagers and cell phones shall be silenced.

Attachment 3 – Agenda

Call to order, Governor Paul McClintock, CP, PRP
Invocation, Don Peters
Pledge, Grace Vera
Welcome, Conference Coordinator, Roberta Jackson
Introductions, Paul McClintock
Appointments, Paul McClintock

Nominations from the floor
Election of Officers
’Workshop, “Bylaws Highway,” Paul McClintock
Lunch
Installation of Officers
Workshop, “Cannon’s Rules—Distinctives and Differences,” K. Ann McCartney, CP-T, PRP
Workshop, “Elections and Voting, “Paul McClintock
Adjournment

Attachment 4 – Bylaw Amendments as adopted at the May 13, 2006 Conference

1.    Article VIII, Section 1, A.  Nominations shall be made by a nominating committee, if any, and from the floor at conference.
2.    Article VIII, Section 1, C.  Nominations submitted to the Board of Directors, or the nominating committee if any, in advance of the conference shall be announced in the call to conference edition of the Northwest Nugget if possible.
3.    Article VIII, Section 2.  Add the sentence at the beginning; Officers shall be elected at the regional conference.
4.    Article VIII, Section 2.  Election of officers shall be by ballot unless there is only one nominee for an office, in which case the election for that office may be declared by the presiding officer.

Attachment 5 – Chapter Reports

Current Officers:

The term of office is June 1, 2005 through May 31, 2006

Meeting schedule:  September through June.  Meetings are held on the third Thursday of each month, except for July and August.  We meet at 7 p.m. at Auntie’s Bookstore, Downtown Spokane.

Roster of members

We have lost one member, Dan Birdsell, who has moved to Arizona and left the ranks of parliamentarians.  He was an interesting program director.  We also lost a husband and wife when they retired from their respective jobs.  Apparently they were using membership as a job related activity. 

Educational topics

For the 2005-2006 year we have been in a study of the chapters of the Robert’s Rules of Order In Brief.  A member takes a new chapter each month but some chapters have required two months’ study.  We still are not finished with the book. 

We have a discussion on an article taken from the Parliamentary Journal as a monthly item.  This was started many years ago to encourage member readership.  Members want to read the entire issue to see what will be discussed at the next meeting.  Sometimes the item is taken from an older issue but is thought-provoking.

Monthly we have a discussion on problems from outside organizations and discuss possible solutions.

A Christmas party has been held in December for many years.  Sometimes is has been held at the meeting place.  The past several years it has taken place in one of the member’s homes and spouses have always been included.  Games are played of a thought-provoking nature.  A summer picnic has been held the past few years at a member’s home in the garden.  Spouses are also included and the event is always a success.

Officers, 2004-2005

North Sound Chapter, Lynnwood

The North Sound Chapter of AIP (#74, chartered by the American Institute of Parliamentarians) is a local study group of parliamentarians studying Robert's Rules of Order Newly Revised (RONR), The Standard Code of Parliamentary Procedure (TSC), Demeter's Rules of Parliamentary Law and Procedure, Riddick's Rules of Procedure and Cannon's Concise Guide to Rules of Order.

The first meeting was held on October 20, 2003 with Kevin Connelly, K. Ann McCartney and Paul McClintock attending.

Meetings

Regular meetings are scheduled for the second Monday of odd-numbered months, 8:00 p.m. at Martha Lake Covenant Church, 2721 164th Street SW, Lynnwood, WA. (Dates, times and location may vary; check with Paul McClintock.)

Each meeting includes both chapter business and an educational program from one or more of the parliamentary authorities. This format provides each member with opportunity to both learn and practice parliamentary procedure.

Education has focused on AIP's Comparisons of various parliamentary authorities, and Cannon's Concise Guide to Rules of Order.

Members

#64 - Washington State
H. Eugene Forrester, President
2936 Central St. SE
Olympia, WA 98501-3690
360-357-5029 R
G4estr@aol.com

Attachment 6 – Resolution as adopted


Whereas, The American Institute of Parliamentarians and the National Association of Parliamentarians share similar goals and objectives in providing leadership training and workshops in parliamentary procedure and in the education of members and nonmembers in parliamentary law;

Whereas, AIP and NAP have worked together in the past in such ventures as the Joint Ethics Statement and have plans to continue such work in the future;

Whereas, It may be more efficient if su`ch work be done as one organization rather than through duplication of efforts and work by two independent organizations;

Whereas, Many members of each organization are also members of both; and

Whereas, Both organizations now include members from outside the United States and North America; now, therefore, be it

Resolved, That the 2006 Northwest Region One Conference recommends that the Board of Directors of AIP investigate the possibility of a consolidation of AIP and NAP;

Resolved, That any such united organization have a name that reflects the international scope of its members; and

Resolved, That the secretary of the Region One of AIP send a copy of this resolution to each member of the Board of Directors of AIP.