NWR1 2004 Conference Minutes

American Institute of Parliamentarians
Northwest Region 1 Biennial Conference May 29, 2004
Minutes

Prelude: The evening of May 28 Governor Mary L. Randolph presented an educational feature on Presiding Pitfalls.

Minutes of Conference Business Meeting

The Biennial Conference of Northwest Region 1 of The American Institute of Parliamentarians, held in the Best Western Hotel in Tukwila, Washington, was called to order May 29, 2004 at 9:00 A.M. by Governor Mary L. Randolph. Secretary Raynola F. Blackshear recorded. A quorum was present; the Bylaws require ten (10) member's presence. The names of the twenty (20) registered delegates and three (3) guests in attendance are shown on the attachment to these minutes.

Sharon Conser gave the invocation. Ronald Herbison led the Salute to the Flag.

Robert Stephens, Conference Coordinator, extended the welcome.

Governor Randolph introduced the members seated at the head table, recognized Past AIP President Charles Johnson, members with dual membership in the American Institute of Parliamentarians and the National Association of Parliamentarians, a Past Region 1 Governor and First Timers.

Appointments:

Parliamentarian -- John Noonan
Minutes Approval Committee -- Robert Sherron, Donald Peters, Donna El-Din
Tellers -- Robert Stephens, Eugene Forrester, Barbara Pugh
Timer -- James Wilson

Workshop: "The Disciplinary Hearing" led by John Noonan.

A 10-minute recess was declared at 10:45 A.M.

Credentials Committee member Rudy Jones reported 20 members plus three guests present as of 9:00 A.M., May 29, 2004. The report was adopted.

Robert Sherron read the conference rules after which Paul McClintock offered the motion to amend the rules as follows:

* Insert "2004" after "Conference" in the title.
* In item 3, strike "AIP" and insert "NWR-1."
* In item 9, insert "final" before "adjournment."
* Add an item 12, Pagers and cell phones shall be silenced.

The rules, as amended, were adopted; copy attached.

Carol Klingberg, Program Committee member, moved the adoption of the printed program, attached, with provisions for changes as necessary. Adopted.

Raynola F. Blackshear, Secretary, reported that the 2002 Minutes Approval Committee read and approved the minutes of the Conference held in Portland, Oregon May 11, 2002.

Governor Randolph announced that reports of officers, the Historian, Capitol City Chapter, Olympia; North Sound Chapter, Seattle; and Spokane-Alyce Baker Chapter, Spokane are in the Conference Program Book, also are attached to these minutes.

Treasurer Raynola F. Blackshear reported:

Cash in Bank, May 11, 2002, $507.32
Receipts, $849.70
Net profit from Portland Conference, $217.84
Donations from Williamette Chapter, disbanded, $631.86
Disbursements, Region Newsletters, (251.37)
Cash in Bank, May 29, 2004, $1,105.65

Don Peters, Barbara Pugh and Roberta A. Jackson having audited the Treasurer's Books earlier found the report to be correct. The Report of the Audit Committee was adopted.

Income and expenditures for this conference are not included in this report; nor is a $20.00 donation from Roberta A. Jackson, to the Nugget Account, included.

Paul McClintock, appointed to chair a bylaws revision committee created at the 2002 Conference, presented the Proposed Bylaws Revision. On behalf of the committee he moved the adoption of the proposed revision with the proviso "That the bylaws committee be authorized to correct article and sections designations, punctuation, and cross-references, and to make such other technical and conforming changes as may be necessary to reflect the intent of the membership in connection with the proposed Bylaws Revision considered at the 2004 Region 1 Conference." There was no objection to adopt the proviso with the adoption of the revision. There was no objection to consider the proposed revision seriatim.

Recess was declared at 12:15 P.M. for lunch; the meeting was reconvened at 1:05 P.M. Action on the proposed bylaws continued.

On motion of Spokane member Don Peters it was voted to call up the Previous Question as pertains to the bylaws revision and all other pending questions. The bylaws revision was adopted by the required 2/3 vote. A copy of the revision and Standing Rules is attached to these minutes.

The report by the Credentials Committee chair showed no change.

Visiting Past AIP President Charles presented Charter 74 to the members of the North Sound Chapter; charter members were recognized. Paul McClintock is President.

Report of the Nominating Committee given by Kevin R. Connelly, Chair:
Governor, Ronald Herbison
Lieutenant Governor, Paul McClintock
Secretary, Maxine Alloway
Treasurer, Raynola F. Blackshear

Though allowed, no nominations came from the floor. There being no objection Governor Randolph declared the nominees elected.

Workshop: "A Treasure Trove of Tools and Tips" was led by Robert Dolan.

Past AIP President Charles Johnson conducted the installation of officers.

Secretary Raynola F. Blackshear read the Courtesy Resolution. There being no objection, it was adopted, copies to be sent to the appropriate persons therein mentioned. Attendees responded to Governor Randolph's call to join her in a standing ovation for those who made the conference successful. Special thanks were paid members of Capital City Chapter and North Sound Chapter for all their help.

Announcements:
AIP Williamsburg Practicum, Williamsburg, Virginia, June 2-5, 2004.
AIP Annual Session, Columbus, Ohio, July 23-25, 2004.
NAP National Training Conference, September 3-5, 2004.

There being no further business to come before the Conference the meeting was adjourned Sine Die 3:53 P.M.

Raynola F. Blackshear, CP
Secretary

Mary L. Randolph, CPP-T
Governor

Attachments:

Attendance Roster
Program
Bylaws Revision and Standing Rules
Conference Rules, as Amended
Courtesy Resolution


Attachment 1 -- Attendees

Members

1. Maxine Alloway, Spokane WA
2. Raynola Blackshear, Tacoma WA
3. Kevin Connelly, Woodinville WA
4. Sharon Conser, Vancouver WA
5. Robert Dolan, Seattle WA
6. Donna J. El-Din PHD, Spokane WA
7. Eugene Forrester, Olympia WA
8. Donald Herbison, La Grande OR
9. Roberta "Robbie" Jackson, Spokane WA
10. Rudy Jones, Edmonds WA
11. Carol Klingberg, Olympia WA
12. Paul McClintock, Mountlake Terrace WA
13. John Noonan, North Vancouver BC
14. Donald Peters, Spokane WA
15. Barbara Pugh, Spokane WA
16. Mary Randolph, Union WA
17. Robert Sherron, Tacoma WA
18. Robert Stephens, Des Moines WA
19. James Wilson, Olympia WA
20. John McLaughlin, Spokane WA

Guests

1. Robert Conser, Vancouver WA
2. Charles Johnson CPP-T, PRP, Riverside CA
3. Jeanette Pruin, 530 SW 182nd St, Normandy Park WA 98166

Attachment 2 -- Conference Standing Rules (as amended and adopted)

AIP Conference 2004 Standing Rules
Northwest Region 1

1. Region 1 members and guests shall register with the Registration / Credentials Committee.
2. A Quorum shall be 10 NWR-1 members registered and entitled to vote.
3. Only NWR-1 members shall be entitled to make motions, debate and vote.
4. Members wishing to speak shall rise and address the chair, giving their name, chapter association or member-at-large status.
5. Speeches and debate shall be limited to no more than two (2) minutes for each member on each motion unless otherwise authorized by the assembly.
6. Debate on each bylaw article shall be limited to 10 minutes total unless otherwise authorized by the assembly.
7. Following the report on the nominating committee, nominations for Governor, Lieutenant Governor, Secretary and Treasurer shall be made from the floor and election shall be by ballot unless there is only one nominee for the office. There being only one candidate for any given office that office may be viva voce.
8. Nominations for Nominating Committee shall be made from the floor and election shall be by ballot unless the number of nominees do not exceed the number to be elected, in which case, the vote may be viva voce. (If the bylaw revision change in nominating committee is adopted this rule shall be null and void.)
9. The Election / Tellers Committee, appointed by the Region Governor, shall act as tellers for the counting of votes. All written ballots shall be given to the Secretary who will destroy them after final adjournment.
10. The governor shall appoint a Minutes Approval Committee of three members who shall approve the minutes of the conference.
11. The rules contained in the current edition of Robert's Rules of Order Newly Revised, 10th edition, shall govern the conference in all cases to which they are not inconsistent with the Bylaws of Region 1 and these Standing Rules.
12. Pagers and cell phones shall be silenced.

Attachment 3 -- Program / Agenda

* 9:00 call to order, Governor Mary Randolph, CPP-T, PRP
* Invocation, Sharon Conser
* Pledge, Ronald Herbison, RP
* Welcome, Conf. Coordinator, Robert Stephens
* Introductions, Mary Randolph
* Appointments, Mary Randolph
o Parliamentarian, John Noonan
o Minutes Approval Committee, Robert Sherron, Donald Peters, Donna El-Din
o Tellers, Robert Stephens, Eugene Forrester, Barbara Pugh
o Timer, James Wilson
* Education, Workshop, "The Disciplinary Hearing," John Noonan
* Credentials Committee, Rudy Jones: 20 members plus 3 guests = 23 total
* Conference Standing Rules, Robert Sherron
* Program Chairman, Carol Klingberg
* Minutes Approval Committee Report, Raynola Blackshear
* Governor's Report, Mary Randolph
* Lt Gov's Report, John Noonan
* Secretary's Report, Raynola Blackshear
* Treasurer's Report, Raynola Blackshear
* Historian's Report, Raynola Blackshear
* Olympia Chapter, Raynola Blackshear
* Seattle Chapter, Paul McClintock
* Spokane Chapter, Maxine Alloway
* Audit Report, Donald Peters (other members: Barbara Pugh, Roberta Jackson)
* Bylaw Revision, Paul McClintock (other members: Joseph Browne, Donald Peters)
* Nominating Committee Report, Kevin Connelly
o Governor, Ron Herbison
o Lt Gov, Paul McClintock
o Secretary, Maxine Alloway
o Treasurer, Raynola Blackshear
* Elections, Mary Randolph.
* Charter presentation to North Sound Chapter, Charles Johnson, CPP-T, PRP
* Education, Workshop, "A Treasure Trove of Tools and Tips", Robert Dolan
* Installation of Officers, Charles Johnson
* Courtesy Resolution, Raynola Blackshear
* Adjournment


Attachment 4 -- Reports

Report of the North Sound Chapter